Privacy Policy

Last Updated: 11/10/2025

Company Name: Legacy Spectrum Medical Services, LLC

Owner/Clinical Director: Rodericka Belt, NP

Business Type: Mobile Healthcare Services (DOT Physicals, DNA Collection, Drug Testing, Mobile Phlebotomy)

Location: Florida (Mobile Service Area)

Introduction

Legacy Spectrum Medical Services, LLC (“Company,” “we,” “our,” or “us”) is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard information when you visit our website, schedule services, or interact with us online.

This Privacy Policy applies to all website visitors, clients, and individuals who use our services, including DOT physicals, DNA collection, drug testing, and mobile health services.

1. Information We Collect

A. Personal Information You Provide

We may collect the following information when you book appointments or contact us:

Name
Email address
Phone number
Location or preferred service address
Service type requested

We DO NOT collect medical history or protected health information (PHI) through our website or Wix forms.

All medical information is collected through separate HIPAA-compliant systems.

B. Information Automatically Collected

Our website may automatically collect:

IP address
Browser type
Device information
Cookies and usage data
Pages viewed and interaction data

This is standard for web functionality and analytics.

2. How We Use Your Information

We may use information collected to:

Schedule appointments
Confirm or modify appointments
Respond to messages or inquiries
Process payments
Improve website performance
Send non-PHI reminders or updates
Comply with legal or regulatory requirements

We do not use your information for:

Selling data
Sharing with third-party advertisers
Disclosing private information without consent

3. How We Protect Your Information

We implement the following safeguards:

Encrypted website connection (HTTPS)
Firewalls and security monitoring
Role-based access to administrative dashboards
No storage of medical or sensitive health data on Wix

All PHI is stored outside Wix in HIPAA-compliant systems.

4. Sharing Your Information

We may share non-PHI personal information with:

Payment processors
Scheduling systems
Business partners who assist in operations (without PHI)

We never disclose PHI or medical information through the website.

5. HIPAA and Medical Information

Although you may interact with us online, no medical information is collected through the website.

Any PHI related to:

DOT physicals
DNA collection
Drug tests
Lab requisitions
Health assessments

…is collected, stored, and transmitted only through HIPAA-compliant platforms with Business Associate Agreements (BAAs).

For information on how we handle PHI, refer to our HIPAA Notice of Privacy Practices (NPP) below.

6. Cookies & Tracking

We may use cookies for:

Website analytics
User experience improvement
Functionality of scheduling systems

You may disable cookies in your browser settings.

7. Third-Party Links

Our website may contain external links. We are not responsible for:

Their security practices
Their content
Their privacy policies

8. Your Privacy Rights

You may:

Request that we delete non-PHI personal information
Update your contact information
Opt out of marketing emails

9. Contact Us

For privacy or security concerns, contact:

Legacy Spectrum Medical Services, LLC

Email: info@legacyspectrummedical.com

Phone: 352-234-6176

Attn: Privacy Officer – Rodericka Belt, NP

HIPAA Notice Of Privacy Practices (NPP)

Effective Date: 11/10/2025

This Notice Describes How Medical Information About You May Be Used and Disclosed and How You Can Get Access to This Information.

Please review it carefully.

1. Our Commitment To Your Privacy

Legacy Spectrum Medical Services, LLC is required by law to:

Protect your protected health information (PHI)
Provide you with this Notice of Privacy Practices
Notify you if a breach occurs
Follow the privacy practices described in this Notice

Your PHI includes information related to:

DOT medical evaluations
DNA collection and testing
Drug testing results
Health forms and assessments
Lab orders and results

2. How We May Use and Disclose Your PHI

A. For Treatment

We may use PHI to provide healthcare services, such as:

Conducting DOT exam evaluations
Documenting medical conditions relevant to DOT clearance
Processing DNA collections
Coordinating lab tests and results
Consulting with other healthcare professionals (with consent)

B. For Payment

We may use or disclose PHI to:

Send invoices
Verify payment
Process third-party payments (if applicable)
Provide documentation requested by the employer (when legally permitted)

C. For Healthcare Operations

We may use PHI for:

Quality assurance
Staff training
Compliance audits
Credentialing
Internal administration

3. Other Uses Allowed or Required by Law

We may disclose PHI without your written consent when required by:

DOT/FMCSA regulations
Federal or state laws
Court orders
Public health authorities
Workers’ compensation programs
Law enforcement, when legally authorized

4. Your Rights Regarding Your PHI

Right to Inspect and Obtain a Copy

You may request copies of your medical records.

Right to Request Restrictions

You may request limitations on how your information is used.

Right to Amend

You may request corrections to your medical record.

Right to Confidential Communications

You may request that we contact you in a specific manner (e.g., phone only, no email).

Right to an Accounting of Disclosures

You may request a list of disclosures we have made.

Right to a Paper or Electronic Copy of This Notice

Available upon request.

Right to File a Complaint

If you believe your privacy rights were violated, you may file a complaint with:

Our office (contact below), or
U.S. Department of Health and Human Services

You will not be penalized for filing a complaint.

5. How We Protect Your PHI

We maintain:

Encryption
Secure storage
Access controls
Confidentiality agreements
HIPAA-compliant software systems

No PHI is stored inside the Wix website.

6. Contact Information

For questions, concerns, or to exercise your rights:

Legacy Spectrum Medical Services

Attn: Privacy Officer – Rodericka Belt, NP

Email: info@legacyspectrummedical.com

Phone: 352-234-6176